Nashville Film Festival

Open Positions:

2021 Seasonal Staff Positions

The Nashville Film Festival is currently seeking exceptional and motivated professionals to join their team for the 2021 season. This team will drive operational success, represent the NashFilm brand, and contribute to the overall mission of NashFilm’s annual nonprofit initiatives. 

The 52nd Nashville Film Festival will take place Sept. 30 – Oct. 6, 2021 at several locations throughout Nashville. Positions are available in areas such as box office, projection, theater floor, event production, hospitality and more. 

Please find full descriptions of each available position below. 

• SOCIAL MEDIA / CONTENT MANAGER 
• BOX OFFICE SUPERVISOR
• BOX OFFICE STAFF 
• THEATER FLOOR STAFF 
• VOLUNTEER COORDINATOR 
• PROJECTIONIST 
• TECHNICAL PRODUCTION ASSISTANT 
• CREATORS CONFERENCE PRODUCER 
• CREATORS CONFERENCE COORDINATOR 
• VIP MANAGER 
• SPECIAL EVENTS COORDINATOR

APPLY HERE NOW

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Social Media / Content Manager 

The Nashville Film Festival Social Media Manager is responsible for the development and implementation of NashFilm’s overall social media marketing plan including content creation and coordination. This position focuses on community outreach, raising public awareness of the organization and building excitement for NashFilm and the 52nd Nashville Film Festival online. Compensation commensurate with experience. 

Work Period: Part Time June 15 – October 1;  Full Time Sept. 30 – Oct. 6, 2021 

Key skills and qualifications: 

• 3+ years of experience working with social media 
• Social and digital subject matter expert 
• Exceptional written and verbal communication skills 
• Experience using Google Analytics, Facebook Insights, Facebook Ads Manager, Facebook Audience Insights, Twitter Analytics, Instagram Business Insights, YouTube Analytics, and MailChimp 
• Proven ability to independently manage multiple priorities in a fast paced and deadline driven environment. 

Job role, tasks and responsibilities: 

• Manage multiple social media pages through Sked Social 
• Streamline company’s social media channels 
• Collaborate and develop a strategy for social media marketing campaigns 
• Monitor performance and report on campaigns 
• Grow subscriber list on social channels through creative and memorable campaigns and content 
• Own the creation and management of an editorial calendar across all social platforms. 
• Use social media to engage with and build customer advocates who willingly spread word of mouth 
• Contribute to overarching marketing strategy plan and strategy understanding social’s critical role 
• Measure and analyze social media activity, altering strategy and tactics as-needed based on data-driven insights 
• Create custom email marketing campaigns for multiple demographics 
• Report to Marketing/PR lead on all duties. 
• Respond to correspondence, emails, phone calls or requests in person and liaise with staff, festival guests, vendors, and other parties as required. 
• Miscellaneous errands and general administrative duties as required from time to time. 
• Any other tasks that the business or the people that you report to may require from time to time. 
• Attend meetings leading up to the festival to participate in preparation for the event as required. 

 

Box Office Supervisor 

The Box Office Supervisor is responsible for assisting the Box Office Manager in managing all public ticket and badge logistics during the Nashville Film Festival. This includes recruiting, training and supervision of Box Office staff, coordinating logistics for crowd control, public information, and other on-site guest experiences. Compensation commensurate with experience.  

Work Period:  Part Time August 17 – Sept. 29 /  Full Time: Sept. 30 – Oct. 6, 2021

Key skills and qualifications: 

• A minimum of two years experience in ticketing and box office operations. 
• A minimum of two years of leadership experience. 
• Exceptional customer service skills and ability to train others. 
• Strong communication skills, both written and verbal. 
• Strong attention to detail. 
• Willingness to be creative and resourceful with limited resources. 
• Ability to be diplomatic and actively listen in order to balance the demands of the festival staff, Festival audience members and the venue staff. 
• Ability to work well with other team members, all personalities at various levels. 
• Experience with Eventive ticketing system is a plus. 
• Must possess a high level of initiative and flexibility. 
• Hard working with initiative that can work with minimal supervision. 
• Experience with film festivals and/or other public events required. 

Job role, tasks and responsibilities: 

• Learn the Festival’s ticketing system and be able to trouble-shoot problems on behalf of individual pass and ticket buyers. 
• Implement systems that provide a positive guest experience. 
• Train ticketing sales staff to execute phone and walk-up sales. 
• Maintain film updates and cancellations in ticketing system 
• Report to the Box Office Manager on all duties. 

 

Box Office Staff

The Nashville Film Festival is actively searching for team members for the 2021 Festival Box Office. The box office is responsible for all badge sales, ticketing, merchandise management, and on-site customer service. You will be the first point of contact for all film festival patrons and act professionally as a representative of the organization. Compensation commensurate with experience. 

Work Period: September 23 – October 6, 2021

Key skills and qualifications: 

• Cash handling experience strongly preferred 
• Box office or guest service background preferred 
• Computer literacy required 

Job role, tasks and responsibilities: 

• Service customers at Festival Box Office 
• Prepare items for that day’s events including (but not limited to) filing claimed/unclaimed will call and badges 
• Ensure quality customer service for all Nashville Film Festival patrons 
• Attend training to learn Festival ticketing system (Eventive) prior to September start date 
• Responsible for Ticket and Badge Inventory and stocking 
• Work heavily using computer systems, including but not limited to Eventive and MS Excel 
• Perform all other related duties as assigned 
• Report to Box Office Supervisor on all duties 

Theater Floor Staff 

Theater Floor Staff oversees the successful operation of all activity within the Festival theaters. Emphasis will be placed on creating a top-notch guest and patron experience. Ideal candidates should be friendly, outgoing, and have strong communication skills with a commitment to customer service. Candidates must be experienced in working in dynamic, high-energy environments, problem solving, public speaking, and working with a team. English/Spanish bilingualism is a plus. Theater Floor Staff team members report directly to the Theater Manager. Compensation commensurate with experience. 

Work Period: Full Time September, 23 – October 6, 2021 

Key skills and qualifications: 

• Hardworking team player that is self-motivated and thrives with minimal supervision. 
• Strong organizational skills. 
• Effective communication skills. 
• Experience with film festivals and/or other public events required. 
• Experience managing volunteers preferred. 
• Ability to work well with other team members, all personalities at various levels. 
• Works well under pressure. 

Job role, tasks and responsibilities: 

• Serving as the primary point of contact at the Festival venue. 
• Overseeing all Festival logistics and operations at venue, including: working with the Festival and venue Technical Teams to implement tech checks and ensure quality projection, audio, lighting and transitions for intros, Q&As and special stage programs 
• Working with in-house Ticketing Manager and Box Office Staff to ensure that ticketing and theater operations remain seamless. 
• Working with Volunteer Coordinators to ensure sufficient flow of volunteers for theaters to cover all dates and screening times 
• Working with Programming to determine which screenings will have talent in attendance, require introduction and/or Q&A sessions, and special reserved seating 
• Working with Membership Department to ensure member benefits are handled 
• Managing line and crowd control 
• Handling all guest and patron concerns at the theater 
• Ensuring ballots for every eligible screening are accounted for and submitted 
• Completing screening reports and communicating information to appropriate team members 
• Managing load-in and load-out of all equipment and material in theater 
• Other duties, as assigned​by the Theater Manager. 

 

Volunteer Coordinator 

In coordination with the Festival’s Operations Manager, the Volunteer Coordinator for NashFilm will help create and implement the Festival Volunteer Plan and timeline with the goal of creating an established Volunteer Community encouraging year-round commitments. Compensation commensurate with experience. 

Work Period: Part Time June 15 – Sept. 29, 2021;   Sept. 29 – Oct. 6, 2021 

Key skills and qualifications: 

• Experience in volunteer management, event management, marketing, business, public relations, or a related field is preferred. 
• Positive, can-do attitude, welcoming and energetic. 
• Superior communication and written skills and strong database management skills are necessary. 
• Demonstrated desire and capacity to work collaboratively with colleagues and consultants, as well as volunteers. 
• Requires outstanding organization skills, attention to detail, and high productivity. 
• Demonstrated ability to take initiative and troubleshoot difficult situations 
• Ability to identify challenges and work through problem-solving solutions in a pressurized environment 
• A team player with strong leadership and delegation skills 

Job role, tasks and responsibilities: 

• Work with Programming to identify how many Volunteers are needed for each program and event. 
• Recruit, manage and train Volunteers and interns 
• Interview and Select Lead Volunteers. 
• Manage Volunteer database. 
• Create and execute a Volunteer hospitality plan and retention plan including planning, leading and managing the Volunteer Orientation 
• Develop communication plans for Volunteers including newsletters, Facebook group, blog, etc. 
• Train and develop a seasoned group of select volunteers on Festival Events and protocols. 
• Manage and coordinate Volunteers on-site and off-site as needed. 
• Ensure all Festival events and satellite programs are fully staffed with competent and trained Volunteers. 
• Coordinate and host a post-Festival Volunteer appreciation 
• Maintain company records, file keeping and other reports when required. 
• Respond to correspondence, emails, phone calls or requests in person and liaise with staff, festival guests, vendors, and other parties as required. 
• Attend meetings leading up to the festival to participate in preparation for the event as required. 
• Provide wrap-up report covering all areas of responsibility. 

 

Projectionist 

A projectionist at the Nashville Film Festival is responsible​and accountable for maintaining excellent presentation quality and the overall audio visual experience for each of our guests. In addition, this person will work with  with the Print Traffic Coordinator prior to and during the Festival in order to ensure that all films are accounted for, ingested and ready for exhibition. The projection team reports to the Technical Manager. Compensation commensurate with experience.  

Work Period:  September 28 – Oct. 6, 2021 

Key skills and qualifications: 

• A minimum of 2 years experience in art house or commercial theater projection. 
• Operates digital projection systems and their associated equipment. 
• Full knowledge of working with and projecting DCPs 
• Content Ingestion and Server Maintenance 
• Manages all local content 
• Downloads KDMs to library server 
• Creates content packs according to the assignments given by the Programming Manager 
• Creates Show Playlists (SPLs) with appropriate packs and cues 
• Allocates SPLs to schedule and ensures that all scheduled shows are correct and ready to run. 
• Maintains an inventory of all booth equipment 
• Cleans and organizes to maintain an organized workspace 
• Maintains cleanliness of all projection ports 
• Maintains cleanliness of all projectors, sound racks, and all other A/V equipment 

Job role, tasks and responsibilities: 

• Has experience working with digital projection systems 
• Communicate with Print Traffic Coordinator on inbound and outbound content (DCP’s, Blu-rays, .mp4) 
• Has some basic knowledge of computer hardware and networking 
• Has the ability and initiative to work efficiently without direct supervision 
• Ability to remain calm in stressful situations 
• Has experience communicating in a professional environment 
• The Projection team spends the first few days leading up to the Festival working in the booth at the theater to ensure proper ingestion, building of SPLs and projection booth set up with A/V equipment. 
• Maintain knowledge of the on-site film, panel and special events schedule 
• Report to the Projection Manager on all duties. 
• Respond to correspondence, emails, phone calls or requests in person and liaise with staff, festival guests, vendors, and other parties as required. 
• Any other tasks that the business or the people that you report to may require from time to time. 
• Attend meetings leading up to the festival to participate in preparation for the event as required. 
• Provide the Programming Manager on completion of the 2020 Festival with a report covering all areas of responsibility. 

 

Technical Production Assistant 

The Tech Production Assistant provides production support throughout the outdoor VIP experience, inside the projection booth, and as needed across all aspects of the festival. Ideal candidates will have experience in A/V production at indoor and outdoor events. Compensation commensurate with experience. 

Work Period: September 23 – October 6, 2021

Key skills and qualifications: 

• Excellent communication, decision-making and creative problem-solving skills. 
• Professional attitude and demeanor. 
• Detail-oriented. 
• Ability to anticipate needs and take direction. 
• Ability to think and act quickly under pressure. 
• At ease interacting with people with vastly different backgrounds and roles. 
• Able to move and lift heavy equipment. 
• Comfortable with long hours during the festival. 
• A valid driver’s license and clean driving record required. 

Job role, tasks and responsibilities: 

• Support the build out of festival site including box office, VIP tent, Creators Conference theaters, and projection booth 
• Support the load in and load out of all festival venues. 
• Set up / install festival signage at various festival venues. 
• Manages audio/sound set up and breakdowns in all venues and ensures provided set up is working properly 
• Responsible for lighting and gobo setup and breakdown in all venues if necessary 
• Provide production support for events as needed. 
• Work with the Technical Manager on the movement of production equipment, furniture, and product materials throughout the festival. 
• Conduct equipment and supply moves to and from storage units and ensure units are maintained, organized, and clean at all times. 
• Report to Technical Manager on all duties 

 

Creators Conference Producer 

To facilitate and oversee the seamless execution of the annual Creators Conference, during the Nashville Film Festival. This position requires exceptionally timely and effective written and verbal communication. The position will also require the individual to manage and delegate tasks to groups of people (interns and volunteers), under the supervision and discretion of the Programming Manager. Applicants should be highly organized, have excellent research skills, and work quickly and efficiently. In addition, the Conference Producer must be comfortable communicating with high profile talent in the entertainment industry. In fast-paced, high-stress environments, an air of competency and collection must be maintained. This position requires tremendous interpersonal communication skills (both written and verbal), multi-tasking, time management and an unwavering commitment and respect for the entertainment industry. Compensation commensurate with experience. 

Work Period: Part Time May 2021 – September 2021;  Full Time September, 28- October, 4, 2021. 

Key skills and qualifications: 

• Entertainment industry experience strongly preferred 
• Experience in hospitality and event management 
• Previous Festival & Conference attendance strongly preferred 
• A self-motivated, self-starter adept at juggling multiple projects & problem solving 
• Time management and proven ability to meet deadlines and goals 
• High degree of discretion; trustworthy, confident and responsible communicator 
• Maintaining a professional attitude and attire, upholding the reputation of the Festival 
• Highly organized, excellent researcher, strong communication skills, exceptional time management 
• This position that requires ability to follow through with a wonderful attitude and eagerness to succeed 

Job role, tasks and responsibilities: 

• Managing the logistics, execution, and coordination of the Conference 
• Managing communication: communicating clearly, efficiently and professionally with panelists to collect and relay relevant information both before, during and after the Conference 
• Managing an up-to-date and comprehensive database, and logging all communications, travel, and panelist details 
• Organize and confirm travel and accommodations for select Festival guests while adhering to a strict, predetermined budget 
• Marketing: executing Conference marketing initiatives/creative outreach, and promotional strategies with PR team and Marketing Manager 
• Working with Festival Programming Manager to brainstorm and execute valuable and relevant panel topics for Festival audiences. 
• Writing & research: creating copy, researching and vetting potential panelists 
• Produce required assets, graphics, speaker ID placards, etc. for highly polished and professional presentation of panels. 

 

Creators Conference Coordinator 

Assist the Creator’s Conference Producer and oversee the seamless execution of the annual Creators Conference, during the Nashville Film Festival. This position requires an inordinate amount of timely and effective written and verbal communication. The position will also require the individual to manage and delegate tasks to groups of people (interns and volunteers), under the supervision and discretion of the Creators Conference Producer. Applicants should be highly organized and work quickly and efficiently. In addition, the Conference Coordinator must be comfortable communicating with high profile talent in the entertainment industry. In times of strife and chaos, an air of competency and collection should be maintained. This is a jump-in-head-first, position that requires tremendous interpersonal communication skills, multi-tasking, time management and an unwavering commitment and respect for the entertainment industry. Compensation commensurate with experience. 

Work Period:  Full Time September, 28- October, 4, 2021.

Key skills and qualifications: 

• Entertainment industry experience strongly preferred 
• Experience in hospitality and event management 
• A self-motivated, self-starter adept at working in fast-paced environments 
• High degree of discretion; trustworthy, confident and responsible communicator 
• Maintaining a professional attitude and attire, upholding the reputation of the Festival 
• Able to handle high volume of stress 
• Knowledge of Microsoft Excel and/or Google Sheets and Google Suite 
• This position requires tremendous ability to follow through with a wonderful attitude and eagerness to succeed 

Job role, tasks and responsibilities: 

• Assisting the Creators Conference Producer in managing logistics, execution, and coordination of the Conference 
• Managing communication: communicating clearly, efficiently and professionally with panelists to collect and relay relevant information both before, during and after the Conference 
• Managing an up-to-date and comprehensive database, and logging all communications, travel, and panelist details 
• Writing & research: creating copy, researching and vetting potential panelists 
• Event management 
• Working with VIP  Manager to create itineraries and travel plans for conference panelists. 

 

VIP Manager 

The VIP Manager is responsible for coordinating all travel arrangements for festival guests including but not limited to filmmakers, panelists, music supervisors, and staff. This involves negotiating with internal and external stakeholders to organize and coordinate air travel, hotel accommodations, and ground transportation as needed. Compensation commensurate with experience. 

Work Period:  Part Time August 1 – Sept. 28;  Full Time Sept. 29 – Oct. 6, 2021. 

Key skills and qualifications: 

• An experienced professional who is a people person, outgoing and relaxed in social situations and happy to have responsibility for introducing people to each other. 
• Uses diplomacy and tact to manage difficult interactions and is comfortable in varied situations. 
• An organiser with a hands-on approach with meticulous attention to detail, sees things through and works well in a team. 
• Previous film industry experience and a good understanding of the industry and the varied people that are involved would be an advantage in this role. 
• Successful candidates will remain calm under pressure, have excellent customer service and communication skills. 

Job role, tasks and responsibilities: 

• Coordinate all travel arrangements for invited festival guests including panelists, filmmakers, and music supervisors. This includes hotel, air, and ground transportation. 
• Draw up guest lists of filmmaker guests, industry guests, key press, VIPs and Board Members with advice from Executive Director and Programming Manager. 
• Consult with the Programming Manager about the filmmaker guests, their dates at the Festival and their contact details. 
• Remain welcoming, know who is coming, make introductions, (and think about relevant introductions, networking opportunities), be super-friendly and gracious whilst professional at all times. 
• Familiarization with the guests attending, learning as much about them and their work as possible. 
• Communicate effectively with colleagues and departments across the Festival to share information, achieve deadlines and promote a positive working environment. 
• Respond to correspondence, emails, phone calls or requests in person and liaise with staff, festival guests, vendors, and other parties as required. 
• Miscellaneous general administrative duties as required from time to time. 
• Any other tasks that the business or the people that you report to may require from time to time. 
• Attend meetings leading up to the festival to participate in preparation for the event as required. 
• Provide a wrap  report on the 2021 Festival covering all areas of responsibility. 

Special Events Coordinator 

The Special Events Coordinator is responsible for the overall organization and implementation of approximately 7  Festival events. This position focuses on administrative duties, vendor management, event sponsor correspondence, and attendee interactions. 

Work Period:  Part Time August 17 – Sept. 28;  Full Time – Sept. 29 – October 6, 2021.

Key skills and qualifications: 

• Ability to work a flexible schedule including evenings and weekends 
• Bachelor’s degree in a related field preferred 
• Excellent communication skills (oral and written) 
• Extremely organized and self-motivated 
• One to two years event management experience 
• Possess a valid driver’s license and clean driving record 
• At least 21 years of age at the date of hire 
• Ability to work as part of team, ability to work in high stress situations 
• Ability to perform some required heavy lifting 

Job role, tasks and responsibilities: 

• Managing guest lists and invitations/RSVPs to all off-site events, preparing and disseminating the schedule of events and managing information through the Festival’s database, as well as other event preparation requirements. 
• Distribute invitations and follow them up to ensure the guests have received them and solicit RSVPs. Track distributed invitations. 
• Oversee event set-up and strike of all festival special events 
• Communicate with various event sponsors leading up to Festival events, serve as contact at events 
• Assist with sponsor acknowledgement and thank yous 
• Work with product suppliers to schedule and coordinate deliveries, and sponsor arrival 
• Maintain company records, file keeping and other reports when required. 
• Respond to correspondence, emails, phone calls or requests in person and liaise with staff, festival guests, vendors, and other parties as required. 
• Miscellaneous errands and general administrative duties as required from time to time. 
• Attend meetings leading up to the festival to participate in preparation for the event as required. 
• Provide a wrap report for 2021 Festival covering all areas of responsibility. 

Thank you for your interest in NashFilm.

For additional information or questions, email us @ info@nashfilm.org

As an equal opportunity employer, NashFilm complies with all applicable laws, rules and regulations preventing discrimination against job applicants based on: race, ethnicity, religious beliefs, gender, gender identity, age, veteran status, martial status, physical challenges, or any other relevant factor. At NashFilm, we have zero tolerance for any type of discrimination or harassment against our employees by their peers, supervisors, customers, or vendors. This assurance is also reflected in our policies regarding: recruiting, advertising, hiring, placement, promotion, training, transfer, payment, benefits, termination and any relevant privileges, terms and conditions of employment.